Employee Records
Store and organize employee information in one place. Replace scattered spreadsheets, shared folders, and paper files.
What this feature does
Employee Records centralizes all employee information for easy access and management.
- Store employee profiles (contact info, job title, department, start date)
- Upload and organize documents (contracts, IDs, certificates)
- View organizational structure and reporting lines (coming soon)
- Search and filter employees by any field
- Export employee data for reporting
How this fits into TalentHR
Employee Records connects with other TalentHR features:
Attendance
Attendance records linked to employee profiles
Requests
Leave history stored under each employee
Claims
Expense claims linked to employee records
Calendar
Employee birthdays/anniversaries on calendar
When should you use this feature?
Problems this feature helps solve
Employee data in multiple spreadsheets
Single database with all employee info
Can't find employee documents
Organized document storage per employee
No visibility into org structure
Visual org chart with reporting lines
Outdated employee information
Employees can update their own profiles
Data access for wrong people
Role-based permissions for sensitive data
Frequently Asked Questions
What employee information can I store?
Basic info, contact details, job info, documents, emergency contacts, bank details, custom fields.
Can employees update their own information?
Yes. Employees can edit contact info; sensitive fields require admin approval.
How is data secured?
Role-based access control. Sensitive fields (salary, bank info) visible only to authorized roles.
Can I import existing employee data?
Yes. Import from Excel/CSV with field mapping.