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Top 5 Free HR Software for Small and Medium Businesses

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Top 5 Free HR Software for Small and Medium Businesses

Choosing the right HR software helps companies – especially small and medium businesses – save time, reduce costs, and manage human resources efficiently. Here are 5 free solutions worth considering, along with their pros and cons.

1. Talent Solution

Talent SolutionPros

  • Tracks check-in/out via GPS and WiFi, ideal for field or flexible employees.

  • Simple and intuitive user interface.

  • The company calendar shows events like birthdays, leave, and holidays.

  • Manages business expenses, a rare feature among free HR software.

  • Free plan available for small businesses.

Cons

  • Lacks recruitment and payroll features.

Best for: Small or medium businesses or service companies (such as nail salons, spas, or home-care providers) that need check-in/out, event, and expense management, with a free trial option.

2. OrangeHRM Starter

OrangeHRM

Pros

  • Free open-source version covering core HR modules: employee management, leave management, and attendance tracking.

  • Can be self-hosted (on-premise) or cloud-based – ideal if you want full control over your data.

  • Highly scalable: you can upgrade to paid versions for advanced features.

Cons

  • Requires self-deployment and IT support, which can be time-consuming or costly.

  • Some advanced features, like full payroll integration or complex modules, are missing.

  • User interface may feel less modern than new SaaS solutions.

Best for: Small businesses with IT support that want full data control and a long-term free solution.

3. WebHR

WebHR

Pros

  • Comprehensive HR solution: core HR, recruitment (ATS), onboarding, leave management, attendance.

  • Free plan for small employee count – great for startups testing HR software.

  • User-friendly interface, multiple modules, and mobile app support.

Cons

  • Free plan limits number of users and modules.

  • Reporting and customization capabilities are limited.

Best for: Small companies wanting SaaS that works out-of-the-box without IT setup.

4. Bitrix24

Bitrix24

Pros

  • Offers HR + team collaboration + CRM tools; includes 35 free HR tools like employee directory, attendance, leave management.

  • Free plan covers basic HR needs, especially useful if your company also needs collaboration tools.

Cons

  • Free version has limitations; advanced HR modules require paid upgrade.

  • Many additional modules (CRM, collaboration) may feel cluttered if you only want HR features.

Best for: Small businesses or startups needing an integrated platform for HR and team collaboration.

5. Zoho People

Zoho People

Pros

  • Part of Zoho ecosystem, offering onboarding, leave management, attendance, and HR documentation.

  • Modern, intuitive interface, integrates well with other Zoho apps.

  • Easy to deploy, suitable for companies wanting quick setup.

Cons

  • Free plan is limited; advanced HR features need paid upgrade.

  • Integration may be time-consuming if you don’t use other Zoho products.

Best for: Small businesses needing quick, easy-to-use HR software, especially if already using Zoho.

How to Choose the Right HR Software

  • Identify your current and future team size (1-2 years outlook).

  • Define your main goals: just attendance and leave management, or end-to-end HR, including recruitment and payroll?

  • Test the free plan first to evaluate the interface and see how easily your employees can use it..

  • Ensure data security, especially with free or open-source solutions.

If you are starting with free HR software, Talent Solution is a strong choice for flexible check-in/out, company events, and expense management. 

👉 Explore more digital HR solutions with Talent Solution App
🌐 https://talentsolution.app
📧 contact@talentsolution.app
📞 (+84) 369 412 258

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